Every participant question answered,
even in the busiest weeks
Your AI employee answers participant questions 24/7 on your website, Facebook and Instagram — trained on your event guide, rules and start schedule. Proven at Dutch Triathlon Series: 70–80% less manual message handling.
Free trial within 48 hours • No technical homework • From €59 per month
Where event organisations lose time
In the weeks before the event, hundreds of participant questions pour in via email, Facebook and Instagram. Exactly when your team is at its busiest.
Participants message and email outside office hours — about start waves, parking, wetsuit rules. Answer too slowly and the same question comes back through another channel.
Most event organisations run on a core team plus volunteers. Every routine question answered by hand eats into the time left for the event itself.
One AI employee that catches all your participant questions
Most participant questions are already answered in your event guide — but participants don't search, they ask. The AI employee is your event guide that actively answers: instantly, consistently, on the channel the participant is already using.
Your AI employee answers questions about registration, start schedules, the course, equipment rules and parking — instantly, day and night, on your website and via Facebook and Instagram.
The AI employee knows your event guide, rules, start schedule and FAQ. It always gives the same correct answer — no outdated info, no contradictions.
Complaints, exceptions and requests for personal contact are automatically forwarded to the organisation. Your team only sees the questions that really need attention.
From overflowing inbox to instant answers
During campaigns, Dutch Triathlon Series received dozens of questions per day via Facebook and Instagram — too many for the volunteers. Their AI employee, trained on the event guides, rules and start schedules, now answers them instantly.
From triathlon to festival
The question patterns are similar everywhere: logistics, rules, times and tickets. The AI employee is trained on your specific event information.
Transition zones, wetsuit rules, start waves — the questions every triathlon and swim organisation knows.
From bib numbers to bag drop: routine questions handled, even for series with multiple editions per year.
Routes, feed stations, registration changes — answered instantly in the busy week before the ride.
Rules, age limits, waves and spectator info without your inbox overflowing.
Tickets, times, directions and house rules — the questions every public event gets daily.
Competition info, membership and venue questions handled automatically.
Test it for free with your own participant questions
We train a free trial version of your AI employee based on your website and event information. In your inbox within 48 hours — ask it the questions your participants ask, and decide afterwards.
Free and without obligation. Going live takes 14 days from there, from €59 per month.
- Trained on your website and event information
- In your inbox within 48 hours
- Test it yourself with real participant questions
- Free and without obligation — no credit card needed
- Can go live on your website, Facebook and Instagram
- Updating for a new edition takes less than an hour
AI employee for events — the details
What does an AI employee cost for an event organisation?
From €59 per month for the website widget, €125 per month including Facebook and Instagram. You always start with a free trial version, trained on your event information — you decide afterwards.
How do I keep the information up to date for a new edition?
You supply the new event guide or start schedule and the knowledge base is updated. For Dutch Triathlon Series this takes less than an hour per edition.
Does the AI employee also work on Facebook and Instagram?
Yes. Especially for events, most participant questions come in via Messenger and Instagram DM. The AI employee answers them right there — including evenings and weekends.
What happens to questions the AI employee cannot answer?
Exceptions, complaints and requests for personal contact are automatically forwarded to the organisation. The AI employee never guesses — it says transparently when a human should step in.
Is this also worthwhile for smaller events?
Absolutely. A local running race or cycling tour with a few hundred participants gets the same routine questions. The AI employee scales with you: starting small is possible from €59 per month.
Ready for an edition without an overflowing inbox?
Request the free trial version or book a no-obligation call first. Within 48 hours you'll be testing an AI employee that knows your event information.
Free • Within 48 hours • No obligations